Admin& Finance Assistant

Job Summary

The Admin & Finance Assistant reports to the WDIO Education Project Manager/ Sr. HR Officer. The following items are the main responsibilities of the Admin & Finance Assistant.

Main duties and responsibilities:

• Maintain financial files for all accounting records, vouchers, disbursements, payments, and other supporting documents.
• Calculate and make payments for salaries, allowances, and travel expenses to staff members involved in the project.
• Keep a regular cash book & bank statement record and be ready to report immediately on budget status.
• Prepare payments for the procurement of materials, equipment, furniture, and stationery for the project on a timely basis.
• Make payments of stipends for trainees on a timely basis.
• Be responsive to the orders issued by the supervisor on project-related issues.
• Prepare financial reports as needed by the contracts.
• Prepare the budget for the next Program if such a budget is requested.
• Plan and organize the transportation system for the project.
• Plan and organize the maintenance of the project environment, considering high standards of sanitation and hygiene.
• Keep an inventory of all equipment, furniture, property, and goods belonging to the project.
• Maintain an orderly system of files for correspondence, reports, and contract-related documents.
• Provide cell phones and rechargeable cards as needed.
• Assist in HR- related tasks as directed by the Sr. HR Officer at the central office.
• Prepare monthly timesheets and share accurate information for the payroll process.
• Assist in the recruitment of Staff and Teachers of the provincial office when required by the central HR department.
• Maintain personnel files for all the staff involved in the project.
• Ensure that everything is time-bound and available before it is needed.
• Recording of administrative activities of the project;
• Other tasks assigned by the line manager.

Job Requirements:

• Having a Bachelor’s degree in Economics, BBA, Accounting, Political Science, and Management, or any other relevant field.
• Having at least 2 years of related experience.
• Required Languages – Excellent Pashto and Dari reading, writing, and verbal skills, Fluent in English, reading, writing, and verbal skills.  
•  Excellent computer skills- Word, Excel, PowerPoint; plus, the ability to quickly learn various reporting systems is required.
• Strong communication skills,

• Proficient computing skills – word processing, spreadsheet design, and presentations.
• Efficiency, result-oriented, and excellent management capabilities,
• Ability to solve problems and resolve conflicts,
• Capacity to perform effectively under pressure and harsh conditions; ability to handle confidential and politically sensitive issues responsibly and maturely,
• Excellent capacity development and teamwork skills, cross-cultural and gender sensitivity,
• Respect the confidentiality of the organization,

Interested applicants could submit their CV and cover letter via the link below:

https://ee.kobotoolbox.org/single/bUT3ZgJZ