Logistics Associate (Workshop Supervisor/Foreman)

General description:

Responsible for the Workshop supervision of all WFP Vehicular Assets Repairs and Maintenance in the Country/Area Office and co-ordinate these activities in accordance with the Procedures, Normative Guidelines and Business Rules as set by WFP.

Key Tasks and Responsibilities:    

Under the direct supervision of immediate supervisor and in co-ordination with all Fleet staff, the incumbent shall perform the following duties:

• Supervise scheduled maintenance & repair, overhaul, reconditioning, modifications, in a most efficient manner with the objective to ensure that all vehicles are maintained to a high standard and roadworthy condition.

• Oversee the materials management aspect of the operation and in particular the controlling, justification and issuance of spare parts, tyres, lubricants & consumable materials.

• Assist in the forecasting and requisitioning of spare parts: preparation of orders for spare parts/tires and materials required for the operation and submit these requests for the approval of the Workshop Manager.

• Carefully record and maintain an inventory list of all tools & workshop equipment.

• Provide oversight and supervision to all staff and ensure that the work is carried out to a satisfactory standard as required by the Organisation, including time-keeping and completion of timesheets.

• Involved in the control and cost effectiveness of the vehicles and prepare recommendations for write-offs, where necessary.

• Investigate means to constantly reduce the operational costs of the Fleet pertaining to maintenance activities.

• Use VMRS (Vehicle Maintenance & Reporting Standards), reason-for-repair, work-done-codes and component codes, analyse data to improve maintenance and recommend modifications to solve technical problems.

• Responsible for the supervision of tyres management which include maintenance practices, controlling mechanisms and performance monitoring.

• Ensure that proper workshop administration, record keeping & vehicle history records are well maintained via the Fleet Management System (FMS).

• Ensure that timely accurate data is entered into the FMS for the repairs, tyres & stock control modules.

• Assist and ensure that all reports and information as required by the Organisation are produced promptly on a timely basis via FMS. Additionally, analyze information and quality of report prior to distribution.

• Responsible for the supervision of oil & lubricants ensure that the quality/quantities of the supply of lubricants are in accordance with standards set.

• Implement best practices established and ensure that KPI’s (Key Performance Indicators) are maintained with parameters set.

• Ensure that vehicles are adequately tracked both for operational and security purposes by usage of both VHF/ HF radio and GPS Systems.

• Ensure full compliance with WFP policies and procedures

• Ensure that minimum health and safety requirements are met in full, together with considerations for environmental needs.

• Responsible to ensure that all staff (persons reporting) carry out their duties in accordance with their Job Descriptions set.

• Continuously collect and collate valuable data or information relating to improvements required for standardisation and development purposes for Fleet management and communicate this information to other staff in Fleet.

• Share experiences gained with other staff members and strive towards creating good team building and harmonious atmosphere.

• Travel occasionally, as required by the Organisation.

• Will perform any other duties as requested by immediate supervisor.

Working with:           

Liaise and co-operate with all other employees within Fleet and all units within the Organisation with particular emphasis on the logistics section.

Persons Reporting:

·         Mechanics

·         Assistant Mechanics(s)

·         Auto-Electrician(s)

·         Assistant Electricians

·         Welder/Fabricator(s)

·         Panel beaters/Sprayer(s)

·         Tyre Person(s)

·         Recovery Truck Driver/Mechanic

·         Mobile Workshop Driver/Mechanic

STANDARD MINIMUM QUALIFICATIONS:

EDUCATION: Completion of secondary school education, supplemented by vocational training programme in automotive service technology or relevant mechanical/technical trainings for both Light and Heavy Vehicles preferably Diploma in Automotive Engineering, or any other relevant Diploma.

EXPERIENCE: Held the position of Fleet Officer or Workshop Supervisor or similar job in a company/NGO with at least 6 years' experience gained in the relevant field.

Driver’s license/certification to operate commercial or light vehicles

following local rules and regulations.

Good working knowledge of the complete Microsoft Office suite. Experience gained using a computerised Fleet Management System.

 LANGUAGES: Fluency in both oral and written communication in English and local languages (Pashto/Dari).

This vacancy announcement is for Afghan nationals only and WFP encourages especially Afghan females and Afghans with disabilities to apply.

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Logistics Associate (Workshop Supervisor/Foreman)