Admin & Finance Assistant

AWRO is seeking a Full-time Admin/Finance Assistant support the implementation and operations of its project in Paktika province. The Admin/Finance Assistant supports the efficient financial and administrative management of the project by handling day-to-day accounting tasks, maintaining accurate records, and ensuring compliance with organizational and donor requirements.

TOR:

The Admin/Finance Assistant will undertake the following responsibilities under this project, including but not limited to:

·       Carry out field-level procurements and purchases in line with AWRO procedures.

·       Prepare complete and accurate purchase documentation for review and processing.

·       Compile and submit weekly expense reports and cashbooks.

·       Organize and provide financial and administrative supporting documents to the supervisor for further processing.

·       Provide day-to-day administrative support to project field staff and MHNTs.

·       Manage petty cash and ensure proper documentation of all transactions.

·       Prepare accurate minutes of meetings held at the field level.

·       Plan, schedule, and facilitate meetings with field teams or stakeholders as required

·       Manage field-level contracts and agreements including with staff and contractual service providers

·       Monitor and maintain an inventory and asset tracking system for the field office.

·       Report any incidents or significant events to the supervisor immediately.

·       Support MHNTs in the preparation and implementation of micro-plans and logistical arrangements.

·       Any other tasks as assigned by the supervisor

·       Bachelor’s degree in Economics, Accounting, Finance Business Administration or a related field, or high school diploma with additional two years of experience

·       At least 2 years of Admin/Finance Assistant experience in NGO or humanitarian projects

·       Good knowledge of accounting principles, financial procedures, procurement process, financial regulations, audit requirements, and documentation standards

·       Ability to maintain accurate cashbooks and financial records, manage petty cash, prepare vouchers, receipts, and payment documentations

·       Ability to manage filing system, store & warehouses, office supplies and logistics

·       Familiarity with Paktika province is preferred

·       Good skills in MS. Excel, calculation, and reporting

Interested and qualified candidates are encouraged to submit their updated CV and a cover letter as a single Word document, clearly stating the position title and vacancy number (Admin & Finance Assistant-AWRO-PKA-AHF-26-04) in the subject line, Applications without this subject line will not be considered for the next step of the recruitment process.

Email: hr@awro.org.af