Finance & Administration Manager 052 – Construction Project

Position Summary

MBKC Co is seeking an experienced and highly strategic Finance and Administration Manager to oversee the financial health of our construction operations. The ideal candidate will be a systems-oriented leader responsible for designing, implementing, and managing a comprehensive financial framework. This role goes beyond day-to-day accounting; the Finance Manager will build robust financial controls for all projects, staff, procurement, and contractor management. The successful candidate will ensure financial transparency, ease risk, and provide accurate reporting to top management to support strategic decision-making.

Key Responsibilities

1. Financial System Development & Implementation

• Design and establish a highly effective, centralized financial system tailored specifically for the company’s construction operations.
• Implement financial tracking and accounting software (e.g., QuickBooks, Sage, or Foreman Contractor) to integrate project data, payroll, and procurement.
• Develop and document internal financial policies, standard operating procedures (SOPs), and authorization matrices.
• Establish a Chart of Accounts (COA) that allows for precise tracking of costs by individual projects, departments, and cost codes.

2. Project Financial Management (Project Accounting)

• Track and manage the financial lifecycle of all construction projects from initiation to closeout.
• Monitor project budgets, cash flow, and expenditures to prevent overruns.
• Prepare Work-in-Progress (WIP) reports, job cost analyses, and profitability reports for each project.
• Collaborate closely with Project Managers to review project financial performance and forecast future costs.

3. Procurement & Contractor Financial Control

• Oversee the financial aspects of the procurement process, ensuring cost-efficiency and compliance with company policies.
• Review, approve, and manage all subcontractor and vendor agreements financially.
• Establish a strict system for processing invoices, verifying receipts of materials, and issuing timely payments to contractors and suppliers.

4. Payroll, Staff & Administrative Finance

• Oversee the entire payroll process for all staff, ensuring accurate calculation, timely payment, and strict compliance with Afghan labor laws and tax regulations.
• Manage employee expense reimbursements and advances.
• Oversee the daily cash management and treasury functions.

5. Budgeting, Forecasting & Reporting

• Lead the annual corporate budgeting and forecasting process.
• Prepare accurate, detailed, and timely monthly, quarterly, and annual financial statements (Income Statement, Balance Sheet, Cash Flow).
• Present financial reports and risk assessments directly to Top Management, highlighting financial trends and operational efficiencies.
• Ensure all financial operations comply with local statutory requirements, tax laws, and audit standards.

Qualifications & Requirements

• Education: Bachelor’s degree in Finance, Accounting or a related field is required. A Master’s degree (MBA) or professional certification (CPA, ACCA, CMA) is highly preferred.
• Experience: Minimum of 7-10 years of progressive experience in financial management, with at least 3 years specifically in the construction or engineering industry.
• System Setup Experience: Proven track record of setting up financial systems, implementing accounting software, and creating financial SOPs from scratch or significantly improving existing systems.
• Construction Accounting Knowledge: Deep understanding of construction-specific accounting practices, including Job Costing, WIP (Work-in-Progress), Change Orders, and Retainage.
• Language Skills: Fluent in English (mandatory for reporting and software). Fluency in Pashto and Dari is required for managing local payroll, liaising with local banks, and ensuring compliance with local tax authorities.
• Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and experience with construction ERPs or accounting software.

Technical & Core Competencies

• Strategic Thinking: Ability to see the big picture and align financial strategies with project execution.
• Risk Management: Skill in identifying financial risks (e.g., currency fluctuations, contractor defaults, cash flow shortages) and implementing mitigation strategies.
• Attention to Detail: Meticulous accuracy in reviewing contracts, invoices, and payroll data.
• Leadership & Communication: Strong ability to communicate complex financial data clearly to non-financial staff (like Engineers and Project Managers) and negotiate with vendors.
• Integrity: Unwavering commitment to ethical financial practices and transparency.

Work Location & Reporting

• Duty Station: The position is based at our main office in Ghazni city.
• Reports To: Top Management / Chief Executive Officer.

Candidates are encouraged to send their CVs along with a cover letter stating their interest in the position to mbkc.co.hr@gmail.com. Please ensure the title of the position (Finance & Administration Manager 052) is written clearly in the subject line of your email.

Applicants should include the following information:

·       Updated CV detailing relevant Finance and Administration Manager experience.

·       Copies of relevant academic degrees and certificates.

·       Copy of E-Tazkira (NID)

·       Cover letter describing the applicant's suitability for the position and any significant changes within the company.