Senior Finance Officer

Job Purpose

The Senior Finance Officer is responsible for managing and implementing the company's daily financial and accounting operations in accordance with established financial policies, procedures, accounting standards, and internal control systems.

The position ensures accurate financial recording, timely financial reporting, budget monitoring, cash management, accounts payable and receivable control, and financial documentation. The Senior Finance Officer works under the direct supervision of the Finance Manager and the functional supervision of the Country Finance Manager, ensuring that all financial activities comply with the company's financial guidelines, approved budgets, and reporting requirements.

2. Key Responsibilities and Duties

A. Financial Operations and Accounting

1. Manage and record daily financial transactions in the company's accounting system.

2. Prepare and review payment vouchers, receipt vouchers, journal vouchers, and other financial documents.

3. Ensure that all financial transactions are supported by valid invoices, receipts, approvals, and relevant supporting documents.

4. Maintain accurate and updated general ledger, cashbooks, bank records, and subsidiary accounts.

5. Ensure proper classification and allocation of financial transactions according to the company's chart of accounts.

6. Conduct regular reconciliation of cash, bank accounts, suppliers, customers, and other financial accounts.

7. Ensure the proper filing, documentation, and safeguarding of financial records.

B. Budget Management and Monitoring

1. Assist the Finance Manager in preparing annual, quarterly, and monthly budgets.

2. Monitor actual expenditures against approved departmental and operational budgets.

3. Identify budget variances and prepare explanations for review by the Finance Manager.

4. Ensure that expenditures are properly budgeted, authorized, and recorded.

5. Prepare budget utilization reports and provide recommendations for effective financial resource management.

C. Cash and Bank Management

1. Monitor daily cash balances and ensure accurate recording of cash receipts and payments.

2. Prepare cash and bank payment requests in accordance with established approval procedures.

3. Conduct monthly bank reconciliations and report discrepancies to the Finance Manager.

4. Monitor cash flow requirements and prepare cash position reports.

5. Ensure the proper custody and control of company cash and financial documents.

6. Follow up on pending payments and ensure timely financial settlements.

D. Accounts Payable and Receivable

1. Maintain and monitor supplier accounts, outstanding liabilities, and payment schedules.

2. Verify supplier invoices, purchase orders, goods receipt notes, and payment requests before processing.

3. Monitor customer accounts, credit sales, outstanding balances, and collection records.

4. Coordinate with the Sales Department regarding customer payments and overdue receivables.

5. Prepare regular accounts payable and accounts receivable reports.

6. Ensure timely reconciliation of supplier and customer accounts.

E. Production Cost and Inventory Accounting

1. Monitor and record the financial costs associated with pharmaceutical production.

2. Coordinate with Production, Procurement, and Warehouse Departments to verify raw-material consumption and inventory movements.

3. Assist in calculating product-wise manufacturing costs, including raw materials, packaging materials, direct labor, and production overhead.

4. Monitor the financial valuation of raw materials, work-in-progress, and finished goods.

5. Review inventory adjustments, material wastage, production losses, and stock discrepancies.

6. Prepare cost analysis reports to support product pricing and management decisions.

F. Financial Reporting and Analysis

1. Prepare monthly, quarterly, and annual financial reports for review by the Finance Manager.

2. Prepare income statements, balance sheets, cash flow reports, and other required financial statements.

3. Analyze revenues, expenditures, operational costs, and financial performance.

4. Prepare financial reports comparing actual performance with approved budgets.

5. Submit accurate and timely financial information in accordance with reporting deadlines established by the Finance Manager and Country Finance Manager.

6. Support management in financial analysis and decision-making through accurate financial data.

G. Internal Control and Compliance

1. Implement the company's approved financial policies, procedures, and internal control systems.

2. Ensure that financial transactions comply with established authorization and approval procedures.

3. Identify financial irregularities, discrepancies, and potential risks and report them to the Finance Manager.

4. Maintain transparency, accountability, and accuracy in all financial activities.

5. Assist internal and external auditors by providing required financial documents and explanations.

6. Follow up on audit findings and implement corrective actions as instructed by the Finance Manager.

7. Maintain confidentiality of all financial information and company records.

H. Coordination and Administrative Responsibilities

1. Maintain effective coordination with Procurement, Production, Warehouse, Sales and Marketing, HR, and Administration Departments.

2. Provide financial information and supporting documents to the Finance Manager and Country Finance Manager whenever required.

3. Follow up on financial issues and pending transactions with relevant departments.

4. Participate in financial meetings and implement instructions and recommendations received from supervisors.

5. Assist in improving accounting systems, financial procedures, and reporting mechanisms.

6. Perform other finance-related duties assigned by the Finance Manager and Country Finance Manager within the scope of the position.

1. Bachelor's degree in Finance, Accounting, Business Administration, or a related field.

2. Master's degree or professional accounting certification (ACCA, CPA, CMA) is an advantage.

3. Minimum 3–5 years of relevant experience in finance and accounting.

4. Experience in manufacturing companies, preferably pharmaceutical companies, is highly desirable.

5. Good knowledge of accounting principles, financial reporting, budgeting, and internal controls.

6. Practical experience with accounting software QBM, QuickBooks, ERP systems, and Microsoft Excel.

Interested candidates should submit their CVs to the email below.

Please mention the Vacancy Number and title of the position in the subject line of your email.

Only shortlisted candidates will be contacted for a written test and an interview.

hr@avisonpharma.com